Page approval in Confluence
Confluence has no built-in approval step. A page is either published or it is not, and the closest most teams get is a table at the top that says "approved by" with a name typed into it by hand. That table is wrong the moment somebody edits the page, and nobody notices.
What an approval actually has to do
- Name the people who must approve, not just anyone who happens to comment
- Record who approved and when
- Record which version of the page they approved, because that is the thing being approved
- Stop being true when the page changes
- Be listable later, when someone asks for evidence
The last two are where the handmade table fails. An approval that survives an edit is not an approval, it is a decoration.
How Page Sign-off does it
You open the page menu and pick one to five approvers. Each one is mentioned in a comment on the page and decides from the same menu. A rejection requires a comment, so the requester is never left guessing. The approval records the approver, the timestamp and the page version number. Publish a new version and the sign-off marks itself stale.
Every space gets a Sign-offs page listing all requests with status and timestamps, and it exports to CSV when an auditor wants the evidence in a spreadsheet.
Where teams use it
Standard operating procedures, policies, runbooks, release notes, customer-facing documentation, anything where "who signed off on this version" is a question that gets asked later.
Read the documentation or see pricing.
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