Document control in Confluence
Document control standards ask for a few plain things: controlled documents are approved before use, approvals are recorded, revisions are re-approved, and the record can be produced on request. Confluence handles authoring and revision history well. The approval record is the piece teams usually bolt on by hand.
Approved before use
A sign-off request names specific approvers. Only those people can decide, they cannot approve their own request, and the app records each decision separately so a two-person approval really is two people.
Revisions get re-approved
This is the requirement handmade tables fail. Because the approval is recorded against a page version number, publishing a revision marks the sign-off stale on its own. The document stops claiming to be approved the moment it stops being the approved text.
Producing the record
Each space has a Sign-offs page listing every request with the page, requester, approvers, status and timestamps, exportable to CSV. That is the evidence, in the format most auditors ask for.
What it is not
This is a workflow and audit trail, not a legal electronic signature service. It records the Atlassian account that made each decision. If your process needs identity assurance beyond that, you need a different class of tool.
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